ABSTRACT
SAP offers the use of IBIP supported objects from within the LSMW to support data transfer.
This abstract explore the "old" option to run transaction IBIP directly with pre made flat files that matches to the IBIP structures and hierarchy ,the Excel IBIP tool can be usesd as an alternative to LSMW
BENEFITS
Authorizations- if your requirement is provide simple excel based tool for the end user for master data management and LSMW authorization in the PRD system is not an option
Fast and Simple - Use 1 Excel source file also for multi structures ,in the IBIP Tool there is no need to link between the files using key relations between the structures ( Using IDENT1 , IDENT2 etc..) as required by LSMW approach , The Flat file records are written to the flat file based on the location sequence of the structure in the Excel template.
Scheduleruns at night Jobs - by splitting the flat file to several flat files we can use the IBIP program to upload the data in a schedule job which includes also the option to define in advance on which servers the scheduled jobs will be executed for load balancing purpose and also achieve "parallel processing" functionality which speed up data upload , This approach is very helpful when dealing with mass master data update , For exemple if several millions of records can be completed over night (depends on the number of servers in the PRD system ) using this approach .
Exemples for such changes for Functional locations or equipments :
- Mass update class and characteristic
- Mass update of system profile
- Mass update of the Address data ( using structure IBIPBDCD)
Templates examples
Exemple 1 :Create Equipment with user status
Exemple 2 :Create Equipment with class and characteristics
Exemple 3 :General Task list with operation and assignment to maintenance packages
Pre requirement
- Microsoft excel 2007- 2013
- Macro enabled
STEP A - Prepare template - Select the required structuresand required fields
- Selected multi radio button
- Select structure IBIPEQUI
- Select the required fields from the IBIPEQUI structure
- Select structure IBIPSTAT
- Select all the fields from this structure IBIPSTAT
1. Select Prepare to create new Tempate
2. Select the Multi structures radio button
3 .Select IE01– Create equipment in the transaction combo box
4. Select the IBIPEQUI structure in the data structure listbox
5. Double click the IBIPSTAT structure which holds the user status data 
STEP B - Fill Excel source / template worksheet
STEP C - Generate The Flat File for IBIP Transaction
The flat file will Automatically created ( stored in the temp folder )
Step D - Upload the Flat File to the IBIP transaction
. Select the created file from the flat file selected folder and press in the IBIP transaction
Step E ( Optional ) store the files in the Application server
Another alternative is to store the flat files at the application server which is mostly required when the data migration duration takes
more then several hours and it is required to schedule the run at night (when system load is low) , in this case :
Goto sm51 select the required server
Goto to transaction CG3Z and upload the flat file to the current application server
3.Select the application server which the file was uploaded into and select the Phys. file and press on "Execute"
Step F : Check the Log
Lets Check and confirm that the equipment 10006947 created is created with the "0005" status which as displayed in the excel row 4
We can see the result : the equipment 10006947 was created with user status "0005"
Exemple 2: Equipment creation with class and characteristics
1 Goto transaction IBIP – press the information icon to see Structure hierarchy , So you can know which structures are required to your business scenario
3. Now –with the IBIP Tool Create template using structures IBIPEQUI , IBIPCLAS , IBIPFEAT
(Unhide row 1-2 to view selected structures and fields technical names)
4.Upload the Flat File to the IBIP transaction
5. Let’s Check and see that the equipment created 200860 was created with the required class and characteristics per the data in
the excel rows 4 -6
Regards
Ziv